UNIVERSITY OF PRINCE EDWARD ISLAND 2019-20 Academic Calendar

21 Graduate Program Regulations

Academic Regulations – Graduate Programs

1. APPLICATION FOR DEGREES, DIPLOMAS, AND CERTIFICATES

Degree, Diploma, and Certificate candidates should make formal application for graduation not later than 31 October of the academic year in which they expect to complete the requirements for their programs. This option is accessible through your UPEI Student Number and PIN number from mid-July to 31 October.

2. TRANSCRIPT ABBREVIATIONS

The following abbreviations are used on transcripts:

  • DISC: discontinued with permission
  • NC: non-credit INC: incomplete F: failed
  • P: passed
  • AUD: audit
  • DE: deferred examination
  • IP: in progress

3. MINIMUM GRADE REQUIREMENT

A graduate student who receives a grade of less than 60% in any course (graduate, undergraduate, prescribed additional) is deemed to have failed the course (with the exception of programs in the Faculty of Education, in which a graduate student who receives a grade of less than 70% is deemed to have failed the course).

4. LETTERS OF PERMISSION

a. Courses: Graduate students enrolled at UPEI and wishing to take courses at other institutions for credit towards their UPEI degree or diploma are advised that a letter of permission, approved by the student’s Supervisor, Dean or Program Coordinator, and Registrar must be obtained in advance. Letters of Permission are issued to the host institution by the Office of the Registrar, along with a copy of the student’s UPEI transcript, and are a student’s guarantee that credits earned elsewhere will be transferable to his/her academic program at UPEI subject to program requirements.

b. Research: Students visiting another university to undertake research activities must have the written permission of both UPEI and the host university.

5. INCOMPLETE COURSES

a. Students who fail to complete all the components of a course, such as assignments, examinations, and laboratories, due to circumstances beyond their control (such as illness), may, with the permission of the Professor, Chair, and Dean, be granted an amount of time deemed reasonable for the completion of said components. Students should contact the course instructor in order to obtain such permission. A doctor’s certificate may be required for explanations of sickness.

b. If a student does not complete all the components of a course by the agreed-upon date, normally a grade of

“F” shall replace “INC” on the transcript. The Registrar will advise the Department Chair that the grade of “F” requires a percentage grade for posting on the student transcript. Nevertheless, in cases where the component left incomplete was not a requirement for passing the course and where the student already had earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

6. ACADEMIC DISHONESTY

As a community of scholars, the University of Prince Edward Island is committed to the principle of academic integrity among all its participants. Academic dishonesty as defined in this Regulation will not be tolerated and, within the constraints of this Regulation and Academic Regulation 9, the University supports instructors in their efforts to deal effectively with cases as they may arise from time to time.

a. Actions which constitute academic dishonesty are considered an offence within the University and include:

  1. plagiarism, which occurs when a student submits or presents work of another person in such a manner as to lead the reader to believe that it is the student’s original work; self-plagiarism is the submission of work previously submitted for academic credit without prior approval of the professor;
  2. cheating on tests or examinations, including giving false reasons for absence;
  3. falsifying records or submitting false documents, including falsifying academic records, transcripts, or other University documents, or misrepresenting one’s credentials; and
  4. other academic misconduct, such as the unauthorized use of recording devices or the unauthorized acquisition of computer software or other copyright material.

b. When there is reasonable evidence to support an allegation of academic dishonesty, the matter shall be discussed with the student at the earliest opportunity. A written record of the incident and the response of the University will be sent to the student and to the appropriate Chairperson and Dean, and will be placed by the Dean on the student’s file in the Office of the Registrar.

c. One or more of the following sanctions may be imposed, depending on the seriousness of the offence:

1. the instructor, within his/her authority for assignment of course grades, may impose:

i. a reprimand;

ii. assignment of a mark of zero or a failure for the piece(s) of work under review;

iii. assignment of a grade of “F” in the course in which the offence was committed;

iv. suspension of privileges in cases where the offences have involved misuse and/or abuse of the library, computer, or other University resources;

2. the Dean, in consultation with the Department where appropriate, may recommend to the President suspension or expulsion from the University;

3. the President may impose suspension or expulsion from the University; or

4. the Senate may withhold or revoke a degree, diploma, or certificate.

d. The student has the right to appeal through the provisions of Academic Regulation 9.

7. RE-READING OF EXAMINATIONS

a. Application to have any paper re-read must be made to the Registrar within one month after recording of results.

b. Such an application must be supported by a substantial reason in writing. Forms are provided.

c. Students who intend to appeal a course grade are cautioned that failing grades have been checked very carefully and, barring a clerical error, appeals seldom result in higher grades.

8. APPLICATION OF REGULATIONS

In the application of these academic regulations, students shall have access to a fair and just hearing subject to appeal.

9. APPEALS

a. Notice of appeal on any matter must be made in writing within one week of the date on which the decision is handed down, unless the decision-making body has internal regulations allowing later appeals. In every case, it is the appellant’s responsibility to ascertain the time allowed for filing notice of appeal.

b. Any appeal on an academic matter shall normally be made to the Department Chair concerned who should consult within the Department before arriving at a decision.

c. The Department Chair’s decision may be further appealed, in writing, within two weeks of the decision being rendered, to the Dean of the Faculty who shall name a committee to consider the appeal.

d. Decisions on final course grades may be further appealed, in writing, within one month of being rendered, through the Registrar to the Senate Committee on Student Academic Appeals. Appeals of decisions on academic matters other than grades are to be directed to this Committee through the Registrar. All decisions of this Committee shall be final unless appeal is made to the Board of Governors in keeping with the terms of the University Act.

10. AMENDMENTS TO REGULATIONS

The University reserves the right to add to, alter, or amend these regulations at any time.

11. EVALUATION OF TRANSCRIPTS

The evaluation of transcripts shall be the responsibility of the Registrar’s Office in consultation with the appropriate Department and Dean.

12. DOUBLE-SCHEDULING

Students are not permitted to schedule themselves into two courses that are offered during the same time period, or that overlap.

Program Regulations – Graduate Programs

Master of Science, Master of Veterinary Science, Master of Arts, Doctor of Philosophy, and Postgraduate Diploma in Pathology or Microbiology

1. GLOSSARY OF TERMS

a. Faculties: Faculty of Veterinary Medicine, Faculty of Arts, and Faculty of Science.

b. Master of Arts (MA): degree granted for successful completion of the requirements for the Master of Arts degree as listed in the regulations.

c. Master of Science (MSc): degree granted for successful completion of the requirements for the Master of Science degree as listed in the regulations.

d. Postgraduate Diploma (PGD): diploma granted for successful completion of the requirements for the Postgraduate Diploma as listed in the regulations.

e. Master of Veterinary Science (MVSc): degree granted for successful completion of the requirements for the Master of Veterinary Science degree as listed in the regulations.

f. Doctor of Philosophy (PhD): degree granted for successful completion of the requirements for the Doctor of Philosophy degree as listed in the regulations.

g. Graduate Studies Committee: standing committees of the Faculties appointed by the respective Deans to oversee and review the graduate programs. In the Faculty of Veterinary Medicine, this role is filled by the Graduate Studies and Research Committee.

Mandate with respect to Graduate Studies includes:

i. to establish and periodically to review the goals and objectives of the graduate studies programs within each Faculty;

ii. to review all applications from prospective graduate students and recommend acceptance or rejection;

iii. to make recommendations concerning creation, deletion or modification of graduate programs and courses;

iv. to develop and review program and thesis guidelines for graduate programs;

v. to review academic records of graduate students and recommend to the Dean the awarding of degrees or courses of action for substandard performance;

vi. to recommend changes to the Graduate Studies Academic Calendar; and

vii. to review all recommendations from department chairs for the appointment of graduate faculty and recommend acceptance or rejection.

h. Graduate faculty: members of the Faculties who participate in the graduate programs are described herein as graduate faculty. Such members are assigned their duties by the Dean of the Faculty on the recommendation of a Department Chair and the Graduate Studies Committee. From time to time, faculty members are drawn from other Faculties, and Adjunct Professors may be recommended as graduate faculty and may serve on graduate student Supervisory Committees as a result of particular expertise related to a particular project.

Normally, graduate faculty in the Faculty of Veterinary Medicine will have a Bachelor’s degree or a Doctor of Veterinary Medicine degree, as well as a Master’s degree or a Doctor of Philosophy degree or Board Certification. Graduate faculty in Arts and Science will normally have a Doctor of Philosophy degree.

i. Program Administrator: the individual within each of the Faculties who has administrative responsibility for the co-ordination of graduate programs and who chairs the respective Graduate Studies Committee. In the Faculty of Veterinary Medicine, this person is the Associate Dean, Graduate Studies and Research. In the Faculties of Arts and Science respectively, it is the Co-ordinator of Graduate Studies.

j. For the purpose of these regulations, the term “semester” includes, in addition to first and second semester as defined in the Calendar, the period from May to August in each year as a third semester.

2. DESCRIPTION OF GRADUATE STUDENTS

Graduate students are systemically described by category and classification.

Category

Regular Student: An applicant who has met the admission requirements set out above or who has been recommended for transfer from provisional student category described below is recorded as a regular student.

MAIS Regular Student: An applicant who has met the admission requirements set out for this program and for UPEI. Students are enrolled in the MAIS on a program basis and are considered to be full time graduate students.

Provisional Student: An applicant whose qualifications are not completely clear may be admitted as a full-time provisional student. If at the end of one semester the department is satisfied with the student’s progress, it will recommend to the Program Administrator transfer to regular student status. Upon such transfer, the student will receive credit for courses completed, and residence credit for the semester. If transfer to regular student status is not achieved at the end of one semester, the student may be permitted to continue for a second semester as a provisional student, at the end of which time the record will be reviewed as before. If transfer to regular student status is not recommended, the student will be transferred to special student category, or will be required to withdraw.

Special Student: A student who is not enrolled in a degree or diploma program at this university is recorded as a Special Student. Normally such students register for not more than one or two graduate courses with the permission of the instructor; in unusual circumstances, a special student may participate in research, but only with the permission of the Program Administrator. Graduate courses taken by special students may subsequently be considered for credit towards a graduate degree only on recommendation of the academic unit in which the student is registered and with the approval of the Graduate Studies Committee. Approval must be obtained within 12 months of the completion of the special studies course. A student who wishes to register as a special student should contact the Office of the Program Administrator before applying for admission.

Conditional Student: Students who have met all other program admission requirements but have only met the Conditional Student English Language Proficiency requirements, and have been recommended for admission by the appropriate admission committee. Conditional Students must participate in the Graduate English Preparation program and satisfy the minimum Unconditional English Language Proficiency requirement before being permitted to enrol in Graduate level courses or participate in Graduate program activity.

Classification

In the foregoing categories a student is classified as full-time or part-time.

Full-time Student: A full-time student is one who (i) is designated by the University as a full-time graduate student; (ii) is geographically available and is on the campus regularly*; (iii) save in exceptional circumstances, is not regularly employed at the University, for more than an average of a set number of hours per week**. Residency requirements for advanced degrees are cited as for full-time students.

NOTES:

*It is understood that a graduate student may be absent from the University while still under supervision (e.g. visiting libraries, attending a graduate course at another institution, doing field work). If such periods of absence exceed four weeks in any semester written evidence must be available in the Office of the Program Administrator to the effect that the absence has the approval of the Department Chair and of the Program Administrator. Irrespective of this provision, a student conducting experimental work in an external laboratory will not normally be considered as a full-time student, except as outlined under “Student Mobility” in Academic Regulations—Graduate Programs.

**If the student is employed as a Graduate Service Assistant or a Graduate Teaching Assistant, the number of set hours per week should represent the total time spent on preparative work, reading set assignments, marking examinations, and the like.

The number of set hours per week: Faculty of Veterinary Medicine: 10 hours Faculty of Science: 12 hours

Faculty of Arts: determined in consultation with the Graduate Coordinator

Part-time Student: All graduate students other than full- time graduate students are part-time graduate students. A part-time student may register for no more than two courses per semester. Normally, a part-time student will register in consecutive semesters and complete the MSc degree in approximately three years or the PhD degree in approximately six years. This would include summer periods as semester equivalents for research work, although normally no graduate courses would be offered. To transfer from “part-time” to “full- time” status, the student must consult with the Supervisory Committee/Graduate Coordinator and have the approval of the Department and the Program Administrator. The Program Administrator shall notify the Registrar’s Office.

3. ENROLMENT AND REGISTRATION

Regular and Provisional Students

Each regular or provisional student will enrol in a program of study in the jurisdiction of a single academic department of the Faculties. The student will be identified with a single department, in which he or she is deemed to be registered. The Department so identified will normally be the Department of which the Supervisor is a member. In the case of the MA in Island Studies, the student will be deemed to be registered in an interdisciplinary Master of Arts program with the Dean of Arts taking the place of the Department Chair.

Registration Procedure

Before the beginning of the semester, the student shall file in the Office of the Registrar an Academic Registration setting out the program of studies for that semester. The form must be approved in the Department concerned before it is submitted. New students are expected to follow the same procedures, but where this is not possible their registration may be delayed until the Last Date for Registration as announced in the Calendar.

Student identification cards, which are used for identification and for library purposes, are obtained upon initial registration, and are validated at the Sports Centre at the beginning of each subsequent semester. Loss or theft of an identification card must be reported. The registration procedure must be completed within the dates set in the Calendar. Students taking undergraduate courses must have completed their registration by the date of registration for undergraduate students.

Registration Changes

Changes of registration (deletion or addition of courses) must be made only on the recommendation of the student’s Supervisory Committee. A proposal to add a course must bear the signature of the instructor concerned. Except where credits are granted for courses taken at other universities, credits will be given only for courses listed in the registration form or authorized through an official change of registration.

Continuity of Registration Graduate students must be registered in each semester in which they are actively engaged in course work or in the research program; that is, whenever they are making use of University facilities or personnel, in connection with their work.

Graduate students, upon being admitted to the program, are required to register in every semester thereafter until their work is completed. Failure to register will be regarded as withdrawal from graduate studies at this university.

Students who wish to resume their studies must apply for readmission; if readmitted, they will be required to conform to current regulations. Notwithstanding the foregoing, a regular student may make prior arrangements, with the approval of the Department and of the Program Administrator, and after consultation with the Registrar’s Office, to pursue full-time studies at another approved university for a period of time.

A student who has not completed all the requirements for the degree by the due date for thesis submission in a particular semester must reregister. Candidates must be registered in the semester in which they qualify for the degree.

In the case of conjoint or collaborative graduate programs within UPEI or with other universities, arrangements will be made to ensure that the students involved are not placed at a disadvantage in respect of continuity of registration.

Cancellation of Registration

A student who wishes to withdraw from the University is expected to consult with the Department Chair prior to submitting the “withdrawal form” to the Registrar’s Office, the Accounting Office, and the Office of the Program Administrator.

In the event that a student fails to obtain satisfactory standings or to make satisfactory progress either in course work or in research, the Dean on the advice of the Graduate Studies Committee may require the student to withdraw. Registration will be cancelled as of a date set by the Committee, and an appropriate refund of fees made.

A student who withdraws from the University must return all outstanding loans from the Library prior to withdrawal, regardless of the due date. Any items not returned will be declared “lost,” and will be charged to the student’s account. This procedure is required practice even though in his or her new capacity as an outside borrower, the ex-student may wish to borrow the same or other books.

4. SUPERVISION

Departmental Supervision

The student’s program is established and progress kept under review by the appropriate department or in the case of the interdisciplinary MA in Island Studies, by the Dean of Arts and Program Administrator. The Department will establish a Supervisory Committee consisting of a minimum of three (Faculty of Science) or four (Faculty of Veterinary Medicine) graduate faculty to assist with the supervision of the program. At the discretion of that academic unit, the day-to-day responsibility for overseeing the student’s program will rest with the Supervisor; two Co-Supervisors or jointly with the Supervisory Committee. In the case of co- supervision, one of the co-supervisors must be a member of the Department in which the student is enrolled and is hereafter referred to as the “Supervisor.” The Supervisor will normally have, at minimum, a degree equivalent to that for which the student is registered, and be from the Department in which the student is enrolled.

In the Faculty of Veterinary Medicine, the Chair of the Supervisory Committee is the Department Chair (or designate), and in no case shall the Committee be chaired by the graduate student’s Supervisor. In addition, at least one member of the Supervisory Committee must be from a department other than that in which the student is registered.

In the Faculty of Science, the Supervisory Committee is composed of the Supervisor, and at least two other graduate faculty members, at least one of whom must be from the Department in which the student is registered. All members of the Supervisory Committee must be able to participate actively during the program.

In the Faculty of Arts, the Supervisory Committee is composed of the Supervisor, and at least two other graduate faculty members familiar with the academic discipline(s) of study. All members of the supervisory committee must be able to participate actively during the program.

Supervisory Committee

In all cases, except the PGD program, the program of a graduate student is established and supervised by the Supervisory Committee, all of whom must be graduate faculty. Once the Supervisory Committee has been approved, no changes may be made in its membership without the written approval of the Graduate Studies Committee.

Establishment of Program

After examining the student’s academic record, due account being taken of all relevant courses passed at any recognized university or college, and in the light of a Placement Examination if so desired, the Supervisory Committee will arrange a program appropriate for the degree. The program will include prescribed studies on the basis of which the candidate’s final standing will be determined; and it may include additional courses either chosen by the student or specified by the Supervisory Committee. The program established by the Supervisory Committee must be submitted to the Program Administrator within 60 days of the student’s first registration date for approval by the Graduate Studies Committee.

Changes in Program

Once the program of courses is established, changes may be made subject to the approval of the Supervisory Committee and the Graduate Studies Committee.

Transfer of Academic Credit

On the recommendation of the Supervisor and with the approval of the Department Chair and the Program Administrator, a graduate student may take, and receive credit for, courses at another university. The arrangements for these courses must be made through the Registrar’s Office. The maximum number of credits that may be taken at other universities will be 50% of the total program requirements.

Review of Progress

The Department in which the student is enrolled is responsible for reviewing the academic record and progress of each student at least twice a year and reporting on that progress to the Program Administrator. If problems are identified which necessitate changes to the student’s approved program, these may only be made with the approval of the Graduate Studies Committee.

Masters Examination

The Departmental Chair selects the examination committee at the request of the Supervisor/Graduate Coordinator and is responsible for notifying the Program administrator of its composition.

5. GRADES SCHEDULE

In the courses which comprise a part of the student’s program, standings will be reported according to the following schedule of grades:

  • First-class standing: 80 per cent and higher
  • Second-class standing: 70 to 79.9 per cent inclusive
  • Pass standing: 60 to 69.9 per cent inclusive

F: a graduate student who receives a grade of less than 60 per cent in any course (graduate or undergraduate, prescribed or additional) is deemed to have failed the course. The candidate must maintain a cumulative average grade of at least a B standing in the substantive courses outlined below in order to maintain registration in the program.

INC: students who fail to complete all components of a course, such as assignments, examinations, and laboratories, due to circumstances beyond their control (such as illness) may, with the permission of the Professor, Chair, and Dean, be granted an amount of time deemed reasonable for the completion of said components.

If a student does not complete all the components of a course by the agreed-upon date, normally a grade of F shall replace INC on the transcript. The Registrar will advise the Department Chair that the grade of “F” requires a percentage grade for posting on the student transcript. Nevertheless in cases where the component left incomplete was not a requirement for passing the course and where the student already has earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

AUD: an “audited” course (additional courses only)

DISC: discontinued with permission

Some seminar courses are graded as Pass/Fail. In the thesis, percentage grades as above are not required; instead the work is reported as either satisfactory or unsatisfactory.

6. THE THESIS

Submission of Thesis or Project Report

When the thesis, or project report, in its final form, has been prepared after the final oral examination, the candidate will bring six unbound copies to the Office of the Program Administrator no later than three weeks prior to Convocation. Each copy must be submitted in a separate folder with the pages numbered and arranged in the appropriate order. The thesis must be free from typographical and other errors. All copies must include the Certificate of Approval signed by the Examination Committee. Also included must be a brief Abstract and a copy of the circulation waiver and the copying licence.

When accepted by the Program Administrator, one copy will be retained for microfilming and for deposit in the University Library after being bound. A second copy will be released to the Department in which the student was registered. A third copy will be released to the student’s supervisor and three copies will be released to the student.

Publication of Thesis

The University requires publication of the thesis in the following manner:

One unbound copy of the thesis is forwarded to Library and Archives Canada, together with an agreement form signed by the candidate authorizing Library and Archives Canada to microfilm the thesis and to make microfilm copies available for sale on request. Library and Archives Canada will film the thesis exactly as it is and will list the thesis in Canadiana as a publication of Library and Archives Canada. A fee is charged by Library and Archives Canada to offset the cost of microfilming. Library and Archives Canada’s Microfilm Agreement form will be sent to the candidate prior to the Thesis Examination, to be signed and submitted to the Program Administrator immediately after the successful completion of the Examination.

Circulation & Copying of Thesis or Project Report

The candidate, in consultation with the Supervisor and the Department Chair, shall have the right to request that circulation and/or copying of the thesis or project report in any form be withheld for up to one year.In normal circumstances, as a condition of engaging in graduate study in the University, the author of a thesis or project report grants certain licences and waivers in respect of the circulation and copying of the thesis or project report:

  1. to the University Librarian—a waiver permitting the circulation of the thesis or project report as part of the Library collection;
  2. to the University—a licence to make single copies of the thesis or project report under carefully specified conditions;
  3. to Library and Archives Canada—a licence to microfilm the thesis or project report under carefully specified conditions.

Copyright

Copies of the thesis or project report shall have on the title page the words “In partial fulfilment of requirements for the degree of Master of Science” or “In partial fulfilment of requirements for the degree of Master of Arts” or “In partial fulfilment of the requirements for the degree of Master of Veterinary Science” or “In partial fulfilment of the postgraduate diploma in Pathology or Microbiology” or “In partial fulfilment of the requirements for the degree of Doctor of Philosophy.” The International copyright notice, which consists of three elements in the same line—(a) the letter “C” enclosed in a circle, (b) the name of the copyright owner (the student), and (c) the year—should appear as a bottom line on the title page of the thesis or project report.

Retention/Maintenance of Records

In the interests of good scholarly practice and in order to substantiate claims to intellectual property, graduate students should keep complete, dated records of their research. These records may be in the form of bound notebooks, log books, laboratory records, or other documentation, as appropriate to the discipline. Students should also retain copies of significant drafts and notes, and of all material submitted for evaluation, presentation, publication or by way of informal contribution to collaborative research projects. They must also realize that raw data and other research results should remain accessible at all times to all other members of any collaborative research activity.

Unacceptable Thesis or Project Report

If a candidate is unable to prepare an acceptable thesis or project report, the Supervisory Committee will so report to the graduate faculty of the Department (sending to the candidate a copy of the report). The Department Chair will notify the Program Administrator.

Transcripts of Records

Certified official transcripts of the student’s academic record are available through the Registrar’s Office. Only individually signed copies are official. Transcripts will be sent to other universities, to prospective employers, or to others outside the University only upon formal request by the student.

Department Regulations

Individual departments may have specified regulations additional to those set out herein. The student is responsible for consulting the department concerning any such regulations.

PhD in Educational Studies, Master of Education (Leadership in Learning), and Post-Degree Certificates in Education

1. GLOSSARY OF TERMS

a. Doctor of Philosophy in Educational Studies (PhD): degree granted for successful completion of the requirements for the Doctor of Philosophy degree in Educational Studies, as listed in the regulations.

b. Master of Education (MEd): degree granted for successful completion of the requirements for the Master of Education degree as listed in the regulations.

c. Graduate Studies Committee: a standing committee of the Faculty of Education appointed by the Dean and whose mandate is the following:

i. to establish and periodically to review the goals and objectives of the graduate studies and research programs of the Faculty of Education;

ii. to review all applications from prospective graduate students and recommend acceptance or rejection;

iii. to make recommendations to the Dean concerning creation, deletion, or modification of graduate programs and courses;

iv. to direct the coordination of graduate courses and research in the Faculty of Education;

v. to review academic records of graduate students and recommend to the Dean the awarding of a degree, or courses of action in the event of substandard performance;

vi. to prepare the Graduate Studies Academic Calendar for approval by Senate; and

vii. to evaluate, and recommend to the Dean, the faculty to serve as members of the graduate faculty.

d. Graduate faculty: members of the Faculty of Education who teach, supervise and serve on supervisory committees in the graduate program are described herein as graduate faculty. Such members are assigned their duties by the Dean of Education on the recommendation of the Coordinator of Graduate Studies and the Graduate Studies Committee, based on criteria established by the Graduate Studies Committee.

From time to time faculty members, with relevant expertise and appropriate qualifications, drawn from other Faculties may be recommended as graduate faculty. Similarly, Adjunct Professors, who are active researchers with relevant expertise and appropriate qualifications, may be appointed as graduate faculty to co-supervise a graduate student or serve on graduate student Supervisory Committees as a result of particular expertise related to a particular project. Normally, graduate faculty will hold a Doctorate in Education.

e. Co-ordinator of Graduate Studies: has administrative responsibility for the coordination of graduate programs in the Faculty of Education and is Chair of the Graduate Studies Committee.

f. Supervisory Committee: a committee of the Faculty of Education responsible for the supervision of a student’s research. Normally, the committee for a PhD dissertation consists of three members with Graduate Faculty appointment in the Faculty of Education, one of whom serves as the student’s supervisor. Supervisory Committees for a Masters thesis normally consists of two members with Graduate Faculty appointment in the Faculty of Education, one of whom serves as the student’s supervisor. Two Graduate Faculty members may co-supervise student dissertations and theses. Adjunct Faculty who are also members of the Graduate Faculty may serve as co-supervisor for a Masters thesis or PhD dissertation. If a member of the Supervisory Committee is requested who has an appointment in another UPEI Faculty or at another university, this member must be recommended as Graduate Faculty by the Education Graduate Studies Committee and approved by the Dean of Education.

g. For the purpose of these regulations, the term “semester” includes, in addition to first and second semester as defined in the calendar, the period from May to August in each year as a third semester.

h. Description of Graduate Students

Regular Student: All Masters students will be enrolled as full-time students for two years (6 semesters). A program fee will be paid over this two-year period in six instalments. If Masters students have not completed all degree requirements within two years, they will continue as full-time students and pay maintenance fees as full-time students until all degree requirements are met. Masters students who began their program before September 2010, may choose to enrol as part-time or full-time students, to be decided in consultation with the Coordinator of Graduate Studies.

All PhD students will be enrolled as full-time students for three years (9 semesters). A program fee will be paid over this three-year period in nine instalments. If PhD students have not completed all degree requirements at the end of three years, they will continue as full-time students and pay maintenance fees as full-time students until all degree requirements are completed.

Special Student: A special student is not enrolled in a degree or diploma program at UPEI but may apply to the Coordinator of Graduate Studies for permission to register in no more than two Master level courses. In unusual circumstances, a special student may participate in research, but only with the permission of the Coordinator of Graduate Studies and of the Dean of Education. Graduate courses taken by special students may subsequently be considered for credit towards a graduate degree only with the approval of the Graduate Studies Committee. A student who wishes to register as a special student should contact the Coordinator of Graduate Studies at the Faculty of Education before applying for admission. Special student status is not available for the PhD program in Educational Studies.

2. ENROLMENT AND REGISTRATION

Procedures

Applicants must receive formal notification from the Office of the Registrar that they have been accepted into the program before registering as graduate students. Once accepted to the program, students will submit a tuition deposit for the current academic year to gain access to the online registration system. Students may then register for courses via their MyUPEI (UPEI ID number and PIN required; both are included in official letter of acceptance to program).

Student identification cards (campus cards), which are used for library purposes, may be obtained at the Office of the Registrar, and are validated at the Robertson Library at the beginning of each subsequent semester. Loss or theft of an identification card must be reported.

Registration Changes

Changes in registration (deletion or addition of courses) must be approved by the Coordinator of Graduate Studies. A proposal to add a course must bear the signature of the instructor concerned.

Except where credits are granted for courses taken at other universities, credits will be given only for courses listed in the registration form or authorized through an official change of registration.

Continuity of Registration

Graduate students must be registered in each semester in which they are actively engaged in course work or in the research program; that is, whenever they are making use of University facilities or personnel, in connection with their work.

Once admitted to the program, normally each student is required to register for, and complete, at least one course in each semester as defined in Regulation 1g above. Registration could include ongoing work on a Master thesis or PhD dissertation. In exceptional circumstances this requirement may be waived by the Dean. A student who fails to register as required will be considered to have withdrawn from the Med program and will be required to apply formally for readmission.

Notwithstanding the foregoing, a regular student may make prior arrangements, with the approval of the Faculty and of the Coordinator of Graduate Studies, and after consultation with the Registrar’s Office, to pursue full-time studies at another approved university for a period of time. A student may also make application to the Coordinator of Graduate Studies and obtain approval from the Graduate Studies Committee and the Dean of the Faculty for a leave of absence from the program in which the student is enrolled. Normally, up to one year (three semesters) of leave may be granted.

Candidates must be registered in the semester in which they complete the requirements for the degree. Normally, students must complete the:

•Post-degree certificates within four years of first registering in the program;

•Master degree within four years of first registering in the program;

•PhD degree within seven years of first registering in the program

Cancellation of Registration

A student who wishes to withdraw from the program is expected to consult with the Coordinator of Graduate Studies prior to completing the “withdrawal form” at the Office of the Registrar.

3. SUPERVISION

Faculty Supervision

The student’s program is established and progress kept under review by the Graduate Studies Committee. The day-to-day responsibility for overseeing the student’s program will rest with the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

Establishment of Program

After examining the student’s academic record, due account being taken of all relevant courses passed at any recognized university or college, the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee will establish a program appropriate for the degree. The program will include prescribed studies on the basis of which the candidate’s final standing will be determined, and it may include additional courses either chosen by the student or specified by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

Program

Once the program of courses is established, changes may be made subject to the approval of the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

Academic Credit from Outside the Program

Students, upon the recommendation of the Graduate Studies Committee and subsequent written approval of the Dean of Education, may take and receive credit towards a course-based Master of Education for up to 12 semester hours of course work outside of the program or 6 semester hours towards a thesis-based Master of Education. The arrangements for these courses must be made through the Coordinator of Graduate Studies and the Registrar’s Office. Credit for up to six semester hours of course work completed at the PhD level (7000 level) will be considered by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee. Credit granted for course work completed outside of UPEI will not result in a reduction in the required MEd or PhD program fee.

All Master course work must be at the 6000 level, or equivalent. PhD course work will normally be at the 7000 level, or equivalent. Students who are accepted into the Master of Education program may receive credit for up to two education courses at the 5000 level.

Review of Progress

At the end of each semester, the academic record and progress of each student will be reviewed by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee, and a report thereon will be submitted by the Coordinator of Graduate Studies to the Dean of Education. If a student fails a course or a required examination, the Graduate Studies Committee will recommend appropriate action to the Dean of Education. Only by authority of the Dean of Education may a further privilege of any kind be extended.

4. GRADES SCHEDULE

a. Graduate courses in the Faculty of Education will be evaluated using percentages grades.

b. The minimum passing grade in the Master of Education and the PhD in Educational Studies is 70%. A candidate who receives a final grade below 70% in any program course may repeat that course one time to obtain a minimum passing grade of ‘70%’. Should a grade of less than 70% be obtained in the repeated course, or in any other program course, the candidate will normally be required to withdraw from the program.

c. A student who fails to complete all components of a course, such as assignments, examinations and fieldwork, due to circumstances beyond his/her control (such as illness) may, with the permission of the professor, the Coordinator of Graduate Studies and the Dean, be granted an amount of time deemed reasonable for the completion of said components. If a student does not complete all the components of a course by the agreed- upon date, normally a grade of F shall replace INC on the transcript. Nevertheless, in cases where the component left incomplete was not a requirement for passing the course and where the student already has earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

d. AUD: an “audited” course (additional courses only)

e. DISC: discontinued with permission

5. MASTER OF EDUCATION THESIS

Normally, students complete the course work and research to fulfill the thesis requirement within two years. In order to complete the degree within a reasonable time frame, the research topic should be identified early in the student’s program and approved by the student’s supervisory committee. Research involving human subjects must be approved by the University’s Research Ethics Committee

Unacceptable Thesis

If a candidate is unable to prepare an acceptable thesis, the Supervisory Committee will so report to the Coordinator of Graduate Studies and to the Dean (sending to the student a copy of the report).

6. THE PHd DISSERTATION

The dissertation will provide evidence of the candidate’s ability to carry out independent and original research, develop the necessary theoretical and methodological framework and analyzes, and present the findings in a scholarly manner. The dissertation will be examined by arms-length internal and external examiners after the Supervisory Committee has agreed that the completed dissertation is ready for defence.

The dissertation will be assessed using a pass-fail designation (Pass as is, Pass with minor revisions, Major Revisions, Fail). The final assessment will be based both on the written dissertation and the oral defence.

Retention/Maintenance of Records

In the interests of good scholarly practice and in order to substantiate claims of intellectual property, graduate students should keep complete, dated records of their research. These records may be in the form of bound notebooks, log books, or other documentation, as appropriate to the discipline. Students should also retain copies of significant drafts and notes, and of all material submitted for evaluation, presentation, publication, or by the way of informal contribution to collaborative research projects. They must also realize that raw data and other research results should remain accessible at all times to all other members of any collaborative research activity.

Transcripts of Records

Official transcripts of the student’s academic record are available through the Registrar’s Office. Transcripts will be sent to other universities, to prospective employers, or to others outside the University only upon formal request by the student.

Master of Applied Health Services Research

The Master of Applied Health Services Research program is designed to prepare graduates from diverse disciplines and backgrounds with the necessary skills to tackle the complex health policy issues facing us today and in the future. The overall aim of the program is to promote and support health services scholarship and research capacity.

Graduates from this interdisciplinary Master’s program are expected to achieve the following learning objectives:

  • independently undertake health services research;
  • design, supervise, and evaluate projects;
  • critically evaluate health services research literature;
  • employ innovative approaches in health services research through understanding diversity in decision- making environments and processes;
  • communicate health research issues and results clearly and responsibly to decision-makers, academics, professionals, and to the general public; and
  • integrate and synthesize health services research results across all disciplines.

1. GLOSSARY OF TERMS

a. Master of Applied Health Services Research: degree granted for successful completion of the requirements for

the Master of Applied Health Services Research degree as listed in the regulations.

b. Graduate Studies Committee: a committee of two faculty members appointed to oversee the student’s research by the Children’s Health Applied Research Team (CHART).

c. Children’s Health Applied Research Team (CHART): a multi-disciplinary group of researchers who are researching children’s health issues whose mandate it is:

i. To establish and periodically to review the goals and objectives of the graduate students’ studies and research;

ii. To review all applications from prospective graduate students and recommend acceptance or rejection;

iii. To make recommendations to the Senate concerning creation, deletion, or modification of graduate program and courses;

iv. To review academic records of graduate students and recommend to the Senate the award of a degree or courses of action in the event of substandard performance.

d. Graduate faculty Members of CHART who participate in the graduate program are described herein as graduate faculty.

Adjunct Professors may serve on graduate student Supervisory Committees as a result of particular expertise related to a particular project. Normally, graduate faculty will have a Doctorate degree.

i. Supervisory Committee: A committee of two faculty responsible for the supervision of a student’s research. Normally, the committee for each student consists of two faculty members, one of whom serves as the student’s supervisor.

e. For the purpose of these regulations, the term “semester” includes, in addition to first and second semester as defined in the calendar, the period from May to August in each year as a third semester.

f. Description of Graduate Students

Regular Student An applicant who has met the admission requirements set out above.

Special Student A student who is not enrolled in a degree or diploma program at this university is recorded as a Special Student. Normally such students register for not more than one or two graduate courses with the permission of the instructor; in unusual circumstances, a special student may participate in research, but only with the permission of the co-ordinator of the Children’s Health Applied Research Team.

2. ENROLMENT AND REGISTRATION

Procedures Applicants must receive formal notification from the Office of the Registrar that they have been accepted into the program before registering as graduate students. Before the beginning of the semester, each student shall file in the Office of the Registrar an Academic Registration setting out the program of studies for that semester. The form must be approved by the Children’s Health Applied Research Team before it is submitted.

Student identification cards, which are used for library purposes, are obtained upon initial registration, and are validated at the Robertson Library at the beginning of each subsequent semester. Loss or theft of an identification card must be reported. The registration procedure must be completed within the dates set in the Calendar.

Students taking undergraduate courses must have completed their registration by the date of registration for undergraduate students.

Registration Changes

Changes in registration (deletion or addition of courses) must be approved by the Children’s Health Applied Research Team. A proposal to add a course must bear the signature of the instructor concerned.

Continuity of Registration

Graduate students must be registered in each semester in which they are actively engaged in course work or in the research program; that is, whenever they are making use of University facilities or personnel, in connection with their work.

Once admitted to the program, normally each student is required to register for, and complete, at least one course in each of the two semesters of the academic year. In exceptional circumstances this requirement may be waived by the Children’s Health Applied Research Team. A student who fails to register as required will be considered to have withdrawn from the Master of Applied Health Services Research program and will be required to apply formally for readmission.

Notwithstanding the foregoing, a regular student may make prior arrangements, with the approval of the Children’s Health Applied Research Team, and after consultation with the Registrar’s Office, to pursue full-time studies at another approved university for a period of time.

A student who has not completed all the requirements for the degree by the due date for the thesis submission in a particular semester must reregister. Candidates must be registered in the semester in which they qualify for the degree. Normally, students must complete the degree within six years of first registering in the program.

In the case of conjoint or cooperative graduate programs within UPEI or with other universities, arrangements will be made to ensure that the students involved are not placed at a disadvantage in respect of continuity of registration.

Cancellation of Registration

A student who wishes to withdraw from the program is expected to consult with the Children’s Health Applied Research Team prior to completing the “withdrawal form” at the Office of the Registrar. In the event that a student fails to obtain satisfactory standings or to make satisfactory progress either in course work or in research, the Children’s Health Applied Research Team may require the student to withdraw. Registration will be cancelled as of a date set by the Children’s Health Applied Research Team, and an appropriate refund of fees made.

A student who withdraws from the University must return all outstanding loans from the Robertson Library prior to withdrawal, regardless of the due date. Any items not returned will be declared “lost,” and will be charged to the student’s account. This procedure is required practice even though in his or her new capacity as an outside borrower the ex-student may wish to borrow the same or other books.

3. SUPERVISION

Faculty Supervision

The student’s program is established and progress kept under review by the Children’s Health Applied Research Team. The day-to-day responsibility for overseeing the student’s program will rest with the student’s supervisor.

Establishment of Program

After examining the student’s academic record, due account being taken of all relevant courses passed at any recognized university or college, the Children’s Health Applied Research Team will establish a program appropriate for the degree. The program will include prescribed studies on the basis of which the candidate’s final standing will be determined, and it may include additional courses either chosen by the student or specified by the Children’s Health Applied Research Team.

Program

Once the program of courses is established, changes may be made subject to the approval of the Children’s Health Applied Research Team.

In the first semester, students gain a broad range of applied health services research through course work in the Canadian Health System; Ethical Foundations of Applied Health Research; and an introductory course in Research and Evaluation Design and Methods. The second semester focuses on health care research through course work in Qualitative and Quantitative research methods, Health Policy, and the Determinants of Health.

Between the second and third semesters, students undertake a four-month research residency with a decision-making organization. The residency is designed to provide hands-on research and decision-making experience; to develop an understanding of how knowledge is transferred between the academic community and decision-makers; and to discover whether projects undertaken are of sufficient interest to the student and the host organization to merit further investigation as a thesis research topic.

In the fourth semester, students learn about knowledge transfer and research uptake and continue to develop research skills by specializing in either qualitative or quantitative research approaches. Preparation of a research proposal leading to the commencement of the thesis is a main course requirement of these advanced methods courses.

In the fifth and sixth semesters, students continue to work on their thesis, culminating in an academic defence. Students are also required to make a public presentation of their thesis research targeted to decision-makers.

Workshops

Twice a year, normally at the end of the Fall and Winter terms, students and Faculty will join with health services decision-makers for week-long thematic Workshops. These thematic workshops are designed to facilitate learning in a collegial environment that explores the transfer of knowledge between researchers and institutional health policy and decision-making.

Review of Progress

At the end of each semester, the academic record and progress of each student will be reviewed by the Children’s Health Applied Research Team.

4. GRADES SCHEDULE

INC: A student who fails to complete all components of a course, such as assignments, examinations and fieldwork, due to circumstances beyond his/her control (such as illness), may, with the permission of the professor and the Dean, be granted an amount of time deemed reasonable for the completion of said components.

If a student does not complete all the components of a course by the agreed-upon date, normally a grade of “F” shall replace “INC” on the transcript. The Registrar will advise the Department Chair that the grade of “F” requires a percentage grade for posting on the student transcript. In cases where the component left incomplete was not a requirement for passing the course and where the student already has earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

AUD: an “audited” course (additional courses only)

DISC: discontinued with permission

Seminar courses are graded as letter grades. In the thesis the work is reported as either satisfactory or unsatisfactory.

5. THE THESIS

Research

Normally, the equivalent of 12 months of continuous study must be devoted to research in fulfilment of the thesis requirement. In order to complete the degree within a reasonable time frame, the research topic should be identified early in the student’s program and approved by the Graduate Studies Committee. Research involving human subjects must be approved by the University’s Research Ethics Committee.

Retention/Maintenance of Records

In the interest of good scholarly practice and in order to substantiate claims of intellectual property, graduate students should keep complete, dated records of their research. These records may be in the form of bound notebooks, log books, or other documentation, as appropriate to the discipline. Students should also retain copies of significant drafts and notes, and of all material submitted for evaluation, presentation, publication, or by the way of informal contribution to collaborative research projects. They must also realize that raw data and other research results should remain accessible at all times to all other members of any collaborative research activity.

Unacceptable Thesis

If a candidate is unable to prepare an acceptable thesis, the Supervisory Committee will so report to the Graduate Studies Committee and to the Children’s Health Applied Research Team (sending to the student a copy of the report).

Transcripts of Records

Official transcripts of the student’s academic record are available through the Registrar’s Office. Transcripts will be sent to other universities, to prospective employers, or to others outside the University only upon formal request by the student.

Master of Business Administration

1. GLOSSARY OF TERMS

a. Master of Business Administration (MBA): degree granted for successful completion of the requirements for the Master of Business Administration degree as listed in the regulations.

b. MBA Committee: a standing committee formed to oversee graduate business programs. This committee will work with the UPEI Faculty of Graduate Studies to ensure all policies and guidelines are being fulfilled.

Other activities will include reviewing and making recommendations to the Dean on programming, courses, graduates’ research, and students’ issues. In particular, the committee will

i. establish and periodically review the goals and objectives of the MBA program of the Faculty of Business;

ii. review all applications from prospective students and recommend acceptance or rejection;

iii. make recommendations to the Dean of Business concerning creation, deletion, or modification of graduate programs and courses;

iv. direct the coordination of graduate courses and research in the Faculty of Business;

v. review academic records of graduate students and recommend to the Dean the awarding of a degree or courses of action in the event of substandard performance;

vi. recommend changes to the Graduate Studies Academic Calendar; and

vii. evaluate and recommend to the Dean of Business those faculty to serve as members of the graduate Business faculty.

c. Director of MBA Program: is a faculty member who has administrative responsibility for the coordination of MBA program in the Faculty of Business and is Chair of the MBA Committee.

d. Business Supervisory Committee: a committee of the Faculty of Business responsible for the supervision of a student’s signature research project. Normally, the committee for each student consists of two members of the Faculty of Business, one of whom serves as the student’s supervisor. If a member of the Supervisory Committee has an appointment in another UPEI faculty or at another university, approval must be provided by the MBA Committee.

2. ENROLMENT AND REGISTRATION

Procedures

Applicants must receive formal notification from the Office of the Registrar that they have been accepted into the program before registering as graduate students in the MBA program. See the Admissions section in the calendar that applies to the Executive MBA and MBA in Global Leadership programs. Students will register each semester in the courses outlined in their MBA program.

Registration Changes

Changes in student registration (deletion or addition of courses) must be approved by the Director of the MBA program (with input as required by the MBA Committee) and formal approvals of the University when required. Please check the UPEI and the Faculty of Business web sites for the most recent program updates.

Except where credits are granted by special permission for courses outside of the Faculty of Business, credits will only be given for courses listed on the student’s registration form or authorized through an official change of registration.

In exceptional cases, the MBA Committee and the Dean of Business may consider flexibility in courses for applicants. This means that students deemed to have significant learning in a particular area may normally be allowed one course exemption which is to be substituted with another approved course. Appropriate documentation will be required in order to consider course exemption.

Students should discuss course selection with the MBA Coordinator or Director.

Academic Credit from Outside the Program

The courses within each MBA program are highly integrated; thus, the programs do not easily lend themselves to course-by-course credit for advanced standing. The courses designed for the programs are of high value for interpersonal skills building, team building and leadership development. Transfer of relevant, graduate course credits from recognized universities is therefore limited.

Students who wish to request a course credit transfer must have prior approval of the Director of the MBA Program. They must complete a Permission to Transfer form and submit it to the Office of the Registrar. Students may take and receive credit for up to 6 semester hours of course work from academic units outside the Faculty of Business. All course work must be at the graduate level.

Active Status Students are expected to register for each of their courses. To maintain active status, a student must register for at least one course in the program within any given 12-month period and pay the program fee. If a student withdraws from the program or seeks a deferral, the regulations must be followed. Normally, students must complete the Executive MBA program within two years of first registering in the program. For the MBA in Global Leadership, students must complete within two years of first registering in the program.

With prior permission of the Director of the Program and the Dean of Business, a student may be granted a leave of absence for one semester. With the assistance of the Director of the MBA program, students are required to develop a course schedule to satisfy all outstanding core courses. A deferral must be requested 21 days before the course start date.

Withdrawal from the Program

Students wishing to withdraw from the program should consult with the Director of the MBA program. Students may withdraw from a program by notifying the office of the Registrar using the appropriate form. The date of withdrawal is the date the written notification is received.

Students may request in writing, and after discussion with the Director of the MBA program, a one-time, one year deferral of admission. Upon deferral of admission, the tuition deposit is normally non-refundable.

For withdrawals from the program after courses have begun, the refund of program tuition fees will be on a pro-rata basis depending on the number of courses that the applicant has registered in. This will be determined in accordance with University guidelines.

Withdrawal from a Course

Withdrawal from a course will not occur by default. Students must discuss course withdrawals with the Director of the MBA program. Withdrawal forms must be submitted to the Office of the Registrar within the regulated time frames. If the course withdrawal occurs no later than 7 calendar days after the start of the course (or, in the case of courses that are less than 4 weeks in duration, before 25% of the course’s classes are complete) then the withdrawal results in no academic penalty.

Course withdrawals after the deadline in the paragraph above, must be approved by the Director of the MBA Program. If such a course withdrawal occurs before two-thirds of the classes are complete, the student will receive a DISC (discontinued) as the grade on the transcript and must pay the course retake fee.

Withdrawals after two-thirds of the classes are complete will normally result in a failing grade on the transcript, and a course retake fee. In exceptional cases where a withdrawal was unavoidable, the course retake fee may be waived and a DISC may appear on the transcript instead of a failing grade.

Incomplete Courses

A student, who fails to complete all components of a course due to circumstances, such as illness, may be granted permission for incomplete (INC) status in the course. Students must submit such a request to the Director of the MBA program before the end date for the course. The Director will seek advice from the professor concerned as to granting the incomplete status.

If approved, students will have up to a maximum of 30 calendar days to complete the outstanding individual assignments, as specified by the professor and approved by the Director of the MBA program. If a student does not complete all the components of a course by the agreed-upon date, normally a failing grade shall replace INC on the transcript.

Re-registrations and Course Re-takes

Students who fail a course in the MBA program may re-take the course up to an additional two times and pay the course re-take fee each time. If the course is failed after the third attempt, the student will be expelled from the MBA program, with no opportunity for re-enrolment. If applicable, refunds of relevant fees will be issued.

Executive MBA students who do not complete Bus 8010 within the allotted time (i.e., by the end of April the first time they are registered in the course) will pay a maintenance fee and full-time student fees each semester until all degree requirements are met.

Re-enrolment in the Program

Re-enrolment in the program can occur, but is subject to re-application and a statement explaining why re-admission should be permitted. The MBA Committee will review these materials for approval. Students will be required to pay all applicable fees and any fee increases that have occurred between the time of their last enrolment and re-enrolment. Credit for courses previously completed will be re-evaluated and applied to the program requirements where appropriate.

Grading

A minimum grade of 60% is required in courses and an overall average of 70% is required to pass the program and obtain the degree.

Transcripts of Records

Official transcripts of the student’s academic record are available through the Registrar’s Office. Transcripts will be sent to other universities, to prospective employers, or to others outside the University only upon formal request by the student.

Graduation Requirements

To be awarded the Master of Business Administration degree, a graduate student must:

i. successfully complete the program of studies as set out at the time of admission into the program or as agreed to by the MBA Committee,

ii. complete and submit an Application for Graduation form, and

iii. meet all other University regulations.

In addition, students must have paid all fees owed to the University and returned all library resources.

Master of Nursing

The Master of Nursing program seeks to prepare professional nurses for advanced nursing practice in a variety of roles. To this end, the program emphasizes development and acquisition of knowledge and skills in leadership and consultation and in research design, dissemination, and utilization. In addition, students will advance the scientific base for their nursing practice. The program will offer students the opportunity to further develop practice knowledge and skills and to contribute to nursing knowledge through the conduct of research.

1. GLOSSARY OF TERMS

a. Master of Nursing (MN): degree granted for successful completion of the requirements for the Master of Nursing degree as listed in the regulations.

b. Graduate Studies Committee: a standing committee of the Faculty of Nursing appointed by the Dean and whose mandate is the following:

i. To establish and periodically review the goals and objectives of the graduate studies and research programs of the Faculty of Nursing.

ii. To review all applications from prospective graduate students and recommend acceptance or rejection.

iii. To make recommendations to the Dean concerning creation, deletion, or modification of graduate programs and courses.

iv. To direct the coordination of graduate courses and research in the Faculty of Nursing.

v. To review academic records of graduate students and recommend to the Dean the award of a degree or courses of action in the event of substandard performance.

vi. To evaluate, and recommend to the Dean, the faculty to serve as members of the graduate faculty.

c. Graduate faculty: members of the Faculty of Nursing who teach, supervise, and serve on supervisory committees in the graduate program are described herein as graduate faculty. Assignment of Graduate Faculty status and supervisory role is done in accordance with the policy entitled Graduate Faculty Approval and Supervisory Role (UPEI Policy Number asdmogsacd001) and based on criteria established by the Faculty of Nursing Graduate Studies Committee in consultation with the Office of Graduate Studies.

From time to time, faculty members with relevant expertise and appropriate qualifications, drawn from other Faculties, may be recommended as graduate faculty. Similarly, Adjunct Professors who are active researchers, with relevant expertise and appropriate qualifications, may be appointed as graduate faculty to co-supervise a graduate student or serve on a graduate student Supervisory Committees as a result of particular expertise related to a particular project. Normally, graduate faculty will hold a Doctorate degree.

d. Coordinator of Graduate Studies: has administrative responsibility for the coordination of graduate programs in the Faculty of Nursing and is Chair of the Graduate Studies Committee.

e. Supervisory Committee: a committee of the Faculty of Nursing responsible for the supervision of a student’s research. Supervisory Committees for a Master’s thesis normally consists of two members with Graduate Faculty appointment in the Faculty of Nursing, one of whom serves as the student’s supervisor. Two Graduate Faculty members may co-supervise student dissertations and theses. Adjunct Faculty who are also members of the Graduate Faculty may serve as co-supervisor for a Master’s thesis or PhD dissertation. If a member of the Supervisory Committee is requested who has an appointment in another UPEI Faculty or at another university, this member must be recommended as Graduate Faculty by the Nursing Graduate Studies Committee and approved by the Dean of Nursing.

f. Description of Graduate Students

Regular Student:

A student who has applied to the MN Program and has been accepted to the Thesis or Nurse Practitioner stream. All MN students will pay program fees in six (6) instalments over a two-year period. After paying six instalments, students will continue to pay a maintenance fee and full student fees each term until all degree requirements are met.

Special Student:

A special student is not enrolled in a degree or diploma program at UPEI but may apply to the Coordinator of Graduate Studies for permission to register in no more than two Master level courses. In unusual circumstances, a special student may participate in research, but only with the permission of the Coordinator of Graduate Studies and the Dean of Nursing. Graduate courses taken by special students may subsequently be considered for credit towards a graduate degree only with the approval of the Graduate Studies Committee. A student who wishes to register as a special student should contact the Coordinator of Graduate Studies at the Faculty of Nursing before applying for admission.

g. The number of set hours per week: If the student is employed as a Graduate Student Assistant or a Graduate Teaching Assistant, the number of set hours per week should represent the total time spent on preparative work, reading set assignments, marking examinations, and the like.

Faculty of Nursing: 12 hours

2. ENROLMENT AND REGISTRATION

Procedures

Applicants must receive formal notification from the Office of the Registrar that they have been accepted into the program before registering as graduate students.

Before the beginning of the semester, each student shall file in the Office of the Registrar an academic registration setting out the program of studies for that semester. The form must be approved by the Coordinator of Graduate Studies before it is submitted.

Student identification cards, which are used for library purposes, are obtained upon initial registration and are validated at the Robertson Library at the beginning of each subsequent semester. Loss or theft of an identification card must be reported.

Registration Changes

Changes in registration (deletion or addition of courses) must be approved by the Coordinator of Graduate Studies. A proposal to add a course must bear the signature of the instructor concerned.

Except where credits are granted for courses taken at other universities, credits will be given only for courses listed on the registration form or authorized through an official change of registration.

Continuity of Registration

Graduate students must be registered in each semester in which they are actively engaged in course work or in the research program; that is, whenever they are making use of University facilities or personnel, in connection with their work.

Once admitted to the program, normally each student is required to register for, and complete, at least one course in each semester. For the purpose of these regulations, the term semester includes, in addition to first and second semester as defined in the calendar, the period from May to August in each year as a third semester. In exceptional circumstances, this requirement may be waived by the Dean. A student who fails to register as required will be considered to have withdrawn from the MN program and will be required to apply formally for readmission.

Notwithstanding the foregoing, a regular student may make prior arrangements, with the approval of the Faculty and of the Coordinator of Graduate Studies and after consultation with the Registrar’s Office, to pursue full-time studies at another approved university for a period of time. A student may also make application to the Coordinator of Graduate Studies and obtain approval from the Graduate Studies Committee and the Dean of the Faculty for a leave of absence from the program in which the student is enrolled. Normally, up to one year (three semesters) of leave may be granted.

Candidates must be registered in the semester in which they complete the requirements for the degree. Normally, students must complete the Master degree within four years of first registering in the program.

Cancellation of Registration

A student who wishes to withdraw from the program is expected to consult with the Coordinator of Graduate Studies prior to completing the “withdrawal form” at the Office of the Registrar.

In the event that a Master student fails to obtain satisfactory standings or to make satisfactory progress either in course work or in research, the Dean on the advice of the Graduate Studies Committee may require the student to withdraw.

Transfer from one stream to another

Students may request a transfer from t he Nurse Practitioner (NP) stream to the Thesis stream.  This must be done in writing to the MN Graduate Studies Coordinator.  With the approval of the MN Graduate Studies Committee and the Dean of Nursing, a transfer may be granted.  All core MN courses the student has completed will be applied to the Thesis stream requirements.

3. SUPERVISION

Faculty Supervision

The student’s program is established and progress kept under review by the Graduate Studies Committee. The day-to-day responsibility for overseeing the student’s program will rest with the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

Academic Credit from Outside the Program

Credit for graduate level courses taken prior to admission to the MN program will be considered on an individual basis upon admission to the program.

Students, upon the recommendation of the Graduate Studies Committee and subsequent written approval of the Dean of Nursing, may take and receive credit towards the thesis Master of Nursing and Nurse Practitioner degree up to six semester hours of course work outside of the program. The arrangements for these courses must be made through the Coordinator of Graduate Studies and the Registrar’s Office. Credit granted for course work completed outside of UPEI will not result in a reduction in the required MN or MN Nurse Practitioner program fee.

Review of Progress

At the end of each semester, the academic record and progress of each student will be reviewed by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee, and a report thereon will be submitted by the Coordinator of Graduate Studies to the Dean of Nursing, with a copy to the Office of Graduate Studies. If a student fails a course or a required examination, the Graduate Studies Committee will recommend appropriate action to the Dean of Nursing. Only by authority of the Dean of Nursing may a further privilege of any kind be extended.

4. GRADES SCHEDULE

INC: A student who fails to complete all components of a course, such as assignments, examinations and fieldwork, due to circumstances beyond his/her control (such as illness) may, with the permission of the professor and the Dean, be granted an amount of time deemed reasonable for the completion of said components. If a student does not complete all the components of a course by the agreed-upon date, normally a failing grade shall replace “INC” on the transcript. Nevertheless, in cases where the component left incomplete was not a requirement for passing the course and where the student already has earned a passing grade without completing the component, the passing grade shall be submitted and shall replace “INC” on the transcript.

AUD: an “audited” course (additional courses only)

DISC: discontinued with permission

Seminar courses are graded as numerical grades. In the thesis, the work is reported as either satisfactory or unsatisfactory.

5. THE MASTER OF NURSING THESIS

Research

Normally, students complete the course work and research to fulfill the thesis requirement within two years. In order to complete the degree within a reasonable time frame, the research topic should be identified early in the student’s program and approved by the student’s supervisory committee. Research involving human subjects must be approved by the University’s Research Ethics Committee.

Retention/Maintenance of Records

In the interests of good scholarly practice and in order to substantiate claims of intellectual property, graduate students should keep complete, dated records of their research. These records may be in the form of bound notebooks, log books, or other documentation, as appropriate to the discipline. Students should also retain copies of significant drafts and notes, and of all material submitted for evaluation, presentation, publication, or by the way of informal contribution to collaborative research projects. They must also realize that raw data and other research results should remain accessible at all times to all other members of any collaborative research activity.

Unacceptable Thesis

If a candidate is unable to prepare an acceptable thesis, the Supervisory Committee will so report to the Graduate Studies Committee and to the Dean.

 

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