{"id":52,"date":"2023-05-18T11:13:57","date_gmt":"2023-05-18T15:13:57","guid":{"rendered":"https:\/\/pressbooks.library.upei.ca\/bio3310\/?post_type=chapter&p=52"},"modified":"2024-07-24T15:16:57","modified_gmt":"2024-07-24T19:16:57","slug":"part-5-preparing-oral-presentations-and-posters","status":"publish","type":"chapter","link":"https:\/\/pressbooks.library.upei.ca\/bio3310\/chapter\/part-5-preparing-oral-presentations-and-posters\/","title":{"raw":"Part 5: Preparing Oral Presentations and Posters","rendered":"Part 5: Preparing Oral Presentations and Posters"},"content":{"raw":"
\r\n

Part 5: Presentations and Posters in PowerPoint 2010<\/h1>\r\n<\/div>\r\n
\r\n

A. Oral Presentations: Making Slides.\u00a0<\/strong><\/h2>\r\nIn PowerPoint, you should see the following window when you enter the program. For users of older versions of PowerPoint, the main differences you\u2019ll see are in the look of the property bars and upper tabs and in the location of some options.\r\n\r\nTo make a new presentation, start by choosing a layout from the \u201cHome\u201d tab.\r\n

\"\"<\/h1>\r\nThis window lets you pick predefined templates to set up your slide. If there is a template that matches what you want in your slide, you can choose one of these, or you can pick the \u201cblank\u201d option, which will let you add what you want to your slide.\r\n\r\n<\/div>\r\n
\r\n

1. Slide backgrounds<\/h3>\r\nYou can choose from a variety of background colours and templates in the Design tab to \u201cdress up\u201d your slides.\r\n
    \r\n \t
  • Remember that you are trying to get across your message as clearly as possible, so your choice of background should always be made with this in mind.<\/li>\r\n \t
  • Don\u2019t go for wild colours or patterns just because you can... go for the background that lets you present your message in the clearest way. Many of the predefined templates are a bit busy, and make your slides difficult to read, so consider making your own background using the Background Styles <\/strong>tab. However, your presentation is an extension of yourself, so you should make your own choices.<\/li>\r\n<\/ul>\r\n

    Custom background:<\/strong><\/h4>\r\nClick on the Design tab <\/strong>to bring up the backgrounds menus. Click on Background Styles, <\/strong>and then Format Background<\/strong>\r\n\r\nThe background format window lets you modify your background in a number of different ways.\r\n\r\n \r\n\r\nChanging<\/em><\/strong> the colour of the background<\/em><\/strong>\r\n
      \r\n \t
    • Select fill, then solid fill, then click on the little arrow beside the colour box.<\/li>\r\n \t
    • Choose the colour you would like for your background. This will give you a solid colour for your background.<\/li>\r\n<\/ul>\r\n \r\n\r\nAdding<\/em><\/strong> a gradient in colour <\/em><\/strong>(e.g. picking a colour and then having each slide show a gradient from darker to lighter, or (not recommended), having more than one colour grading on the slide.\r\n
        \r\n \t
      • Choose Gradient Fill from the Format background, and check out the various options on that window:<\/li>\r\n \t
      • Once your colour pattern is chosen, then choose how you want your gradient to be oriented and the colours you\u2019d like to include in various parts of your slides.<\/li>\r\n<\/ul>\r\n<\/div>\r\n
        \r\n\r\nMaking<\/em><\/strong> a textured background:<\/em><\/strong>\r\n
          \r\n \t
        • Choose picture or texture fill <\/strong>from the \u201cfill\u201d menu and choose a texture for the back of your slides.<\/li>\r\n<\/ul>\r\nUsing a photo as your background<\/em><\/strong>\r\n\r\nI<\/em><\/strong>f you want your background to be a photo, click on Insert from \u201cFile\u201d. This gives you a photo background that you can type your text on top of. This doesn\u2019t always work, however, since you might have trouble reading your text over a photo.\r\n\r\nYou can get around this by putting your text into text boxes, or you can decrease the transparency of the photo, to sort of \u201cgrey it out\u201d.\r\n\r\n<\/div>\r\n
          \r\n\r\nChange the transparency in the Format Background to give the effect you want. The texture option can give you a texture rather than a picture, and again, you can modify the transparency\r\n\r\n<\/div>\r\n
          \r\n

          2. Adding content to your slide<\/h3>\r\n<\/div>\r\n
          \r\n\r\nA. T<\/strong>ext:<\/strong>\r\n\r\nAdd text by choosing a layout with predefined text boxes (as shown at right), or by inserting a text box.\r\n\r\nInsert a text box from the \u201cInsert<\/strong>\u201d tab on the upper property bar. Simply click on it and place it anywhere on your slide.\r\n\r\nChange the font from the \u201cfont\u201d menu on the \u201chome<\/strong>\u201d tab at the top.\r\n\r\n \r\n\r\nB. To add an image to the slide (e.g. graph, photo)<\/strong>\r\n\r\nEither copy it from the original program, or use the \u201cInsert\u201d tab on the property bar, and insert a picture from a file. Once the picture is inserted, size the figure by clicking on it and dragging the edges, and move it to the location you want on the slide.\r\n\r\nSome notes:\r\n
            \r\n \t
          • \u00a0Use text size and colour that can be read at the back of the room. Generally, text size should be at least 24 point<\/li>\r\n \t
          • Make good use of the space on your slide when you insert a figure, especially for graphs. For graphs, also check the font size on the axes, and the colours of lines or bars, to make sure they are clear when presented. If not, go back to the original program and change them.<\/li>\r\n<\/ul>\r\nBulleted text:<\/em><\/strong>\r\n\r\nIf you want to have bulleted text (i.e. lists shown by bullets), insert a text box as described above, then look for the bulleted list icon on the upper property bar (you will need to be in the home <\/strong>tab).\r\n\r\n<\/div>\r\n
            \r\n

            3. Adding a new slide to your presentation<\/h3>\r\nTo add a new slide, click on the Home tab, and look for the icons relating to slides at the upper left of the property bar. Click on \u201cnew slide\u201d\r\n

            4. Animations: How to set slide transitions<\/h3>\r\nAnimating Text or objects<\/strong>\r\n
              \r\n \t
            • To set your animations, go into the \u201cAnimations<\/strong>\u201d tab on the property bar.<\/li>\r\n \t
            • There are some pre-sets, but it is better to set your own. In earlier versions of PowerPoint, you do this through \u201ccustom animation<\/strong>\u201d. In PowerPoint 2010, click on add animation.<\/strong><\/li>\r\n \t
            • At this point it is fun to try out some of the effects that are offered, but the best option for a scientific presentation or lecture is the Appear <\/strong>option at the upper left, with no emphasis options.<\/li>\r\n<\/ul>\r\n<\/div>\r\n
              \r\n\r\nIf you want to make it so that separate parts of the text will appear at different times, you can<\/strong>\r\n
                \r\n \t
              1. Make each line a separate text box, and animate them separately, or<\/li>\r\n \t
              2. Use the animation options within a paragraph.<\/li>\r\n<\/ol>\r\n
                  \r\n \t
                • When you add an animation, the animation pane should appear on the upper right part of your PowerPoint window.<\/li>\r\n \t
                • Click on the little arrow beside animated box to get the drop-down menu shown at right.<\/li>\r\n \t
                • Choose \u201ceffect options<\/strong>\u201d from the drop-down menu (note that there are other options here as well)<\/li>\r\n<\/ul>\r\nThat puts you into the \u201ceffect options\u201d window that corresponds to the type of entrance option you\u2019ve chosen (in this example, it is \u201cAppear\u201d.\r\n\r\nIf you click the tab for \u201ctext animation\u201d you can set it so that parts of the text box appear at different times.\r\n
                    \r\n \t
                  • Set it as \u201cby 1st level paragraphs\u201d and play the show, and you\u2019ll see that each line comes in one at a time. Also note that each line on your powerpoint slide will now show a small number beside it, showing the order in which the sections will play.<\/li>\r\n<\/ul>\r\nNote: to play your show, click on the little \u201cplay show\u201d icon at the lower right, or click on the tab for \u201cSlide show\u201d.<\/strong>\r\n\r\n\r\n<\/strong>\r\n\r\n<\/div>\r\n

                    B. PowerPoint Posters<\/h2>\r\nConstruct your poster as if you are producing a single slide for a slide presentation, using the \u201cblank slide\u201d layout. You\u2019ll fill in the slide with your poster, and change the dimensions so it will print out in large format.\r\n
                      \r\n \t
                    • Look for Page Setup <\/strong>on the Design <\/strong>Tab.<\/li>\r\n \t
                    • Choose Custom <\/strong>from the size dropdown menu, than specify the height and width of your poster (note that this usually depends on the size of the printer you are using).<\/li>\r\n<\/ul>\r\nText and images <\/strong>will be added as shown in the Oral presentation section.\r\n\r\nThe main thing to remember for posters is to set up your page size so that it will print to poster size, and not as a small slide.\r\n\r\nText Size to use: <\/strong>Use a minimum text size of 24 points for your text, with headings about 40 points or larger, and titles at least 70 points.\r\n
                        \r\n \t
                      • Use the zoom at the lower right corner of the screen to zoom in and out of sections of your poster, and use the text boxes and insert images as needed.<\/li>\r\n \t
                      • Avoid dark coloured backgrounds fro your poster, since lighter backgrounds are easier to read.<\/li>\r\n<\/ul>\r\n \r\n\r\n ","rendered":"
                        \n

                        Part 5: Presentations and Posters in PowerPoint 2010<\/h1>\n<\/div>\n
                        \n

                        A. Oral Presentations: Making Slides.\u00a0<\/strong><\/h2>\n

                        In PowerPoint, you should see the following window when you enter the program. For users of older versions of PowerPoint, the main differences you\u2019ll see are in the look of the property bars and upper tabs and in the location of some options.<\/p>\n

                        To make a new presentation, start by choosing a layout from the \u201cHome\u201d tab.<\/p>\n

                        \"\"<\/h1>\n

                        This window lets you pick predefined templates to set up your slide. If there is a template that matches what you want in your slide, you can choose one of these, or you can pick the \u201cblank\u201d option, which will let you add what you want to your slide.<\/p>\n<\/div>\n

                        \n

                        1. Slide backgrounds<\/h3>\n

                        You can choose from a variety of background colours and templates in the Design tab to \u201cdress up\u201d your slides.<\/p>\n

                          \n
                        • Remember that you are trying to get across your message as clearly as possible, so your choice of background should always be made with this in mind.<\/li>\n
                        • Don\u2019t go for wild colours or patterns just because you can… go for the background that lets you present your message in the clearest way. Many of the predefined templates are a bit busy, and make your slides difficult to read, so consider making your own background using the Background Styles <\/strong>tab. However, your presentation is an extension of yourself, so you should make your own choices.<\/li>\n<\/ul>\n

                          Custom background:<\/strong><\/h4>\n

                          Click on the Design tab <\/strong>to bring up the backgrounds menus. Click on Background Styles, <\/strong>and then Format Background<\/strong><\/p>\n

                          The background format window lets you modify your background in a number of different ways.<\/p>\n

                           <\/p>\n

                          Changing<\/em><\/strong> the colour of the background<\/em><\/strong><\/p>\n

                            \n
                          • Select fill, then solid fill, then click on the little arrow beside the colour box.<\/li>\n
                          • Choose the colour you would like for your background. This will give you a solid colour for your background.<\/li>\n<\/ul>\n

                             <\/p>\n

                            Adding<\/em><\/strong> a gradient in colour <\/em><\/strong>(e.g. picking a colour and then having each slide show a gradient from darker to lighter, or (not recommended), having more than one colour grading on the slide.<\/p>\n

                              \n
                            • Choose Gradient Fill from the Format background, and check out the various options on that window:<\/li>\n
                            • Once your colour pattern is chosen, then choose how you want your gradient to be oriented and the colours you\u2019d like to include in various parts of your slides.<\/li>\n<\/ul>\n<\/div>\n
                              \n

                              Making<\/em><\/strong> a textured background:<\/em><\/strong><\/p>\n

                                \n
                              • Choose picture or texture fill <\/strong>from the \u201cfill\u201d menu and choose a texture for the back of your slides.<\/li>\n<\/ul>\n

                                Using a photo as your background<\/em><\/strong><\/p>\n

                                I<\/em><\/strong>f you want your background to be a photo, click on Insert from \u201cFile\u201d. This gives you a photo background that you can type your text on top of. This doesn\u2019t always work, however, since you might have trouble reading your text over a photo.<\/p>\n

                                You can get around this by putting your text into text boxes, or you can decrease the transparency of the photo, to sort of \u201cgrey it out\u201d.<\/p>\n<\/div>\n

                                \n

                                Change the transparency in the Format Background to give the effect you want. The texture option can give you a texture rather than a picture, and again, you can modify the transparency<\/p>\n<\/div>\n

                                \n

                                2. Adding content to your slide<\/h3>\n<\/div>\n
                                \n

                                A. T<\/strong>ext:<\/strong><\/p>\n

                                Add text by choosing a layout with predefined text boxes (as shown at right), or by inserting a text box.<\/p>\n

                                Insert a text box from the \u201cInsert<\/strong>\u201d tab on the upper property bar. Simply click on it and place it anywhere on your slide.<\/p>\n

                                Change the font from the \u201cfont\u201d menu on the \u201chome<\/strong>\u201d tab at the top.<\/p>\n

                                 <\/p>\n

                                B. To add an image to the slide (e.g. graph, photo)<\/strong><\/p>\n

                                Either copy it from the original program, or use the \u201cInsert\u201d tab on the property bar, and insert a picture from a file. Once the picture is inserted, size the figure by clicking on it and dragging the edges, and move it to the location you want on the slide.<\/p>\n

                                Some notes:<\/p>\n

                                  \n
                                • \u00a0Use text size and colour that can be read at the back of the room. Generally, text size should be at least 24 point<\/li>\n
                                • Make good use of the space on your slide when you insert a figure, especially for graphs. For graphs, also check the font size on the axes, and the colours of lines or bars, to make sure they are clear when presented. If not, go back to the original program and change them.<\/li>\n<\/ul>\n

                                  Bulleted text:<\/em><\/strong><\/p>\n

                                  If you want to have bulleted text (i.e. lists shown by bullets), insert a text box as described above, then look for the bulleted list icon on the upper property bar (you will need to be in the home <\/strong>tab).<\/p>\n<\/div>\n

                                  \n

                                  3. Adding a new slide to your presentation<\/h3>\n

                                  To add a new slide, click on the Home tab, and look for the icons relating to slides at the upper left of the property bar. Click on \u201cnew slide\u201d<\/p>\n

                                  4. Animations: How to set slide transitions<\/h3>\n

                                  Animating Text or objects<\/strong><\/p>\n

                                    \n
                                  • To set your animations, go into the \u201cAnimations<\/strong>\u201d tab on the property bar.<\/li>\n
                                  • There are some pre-sets, but it is better to set your own. In earlier versions of PowerPoint, you do this through \u201ccustom animation<\/strong>\u201d. In PowerPoint 2010, click on add animation.<\/strong><\/li>\n
                                  • At this point it is fun to try out some of the effects that are offered, but the best option for a scientific presentation or lecture is the Appear <\/strong>option at the upper left, with no emphasis options.<\/li>\n<\/ul>\n<\/div>\n
                                    \n

                                    If you want to make it so that separate parts of the text will appear at different times, you can<\/strong><\/p>\n

                                      \n
                                    1. Make each line a separate text box, and animate them separately, or<\/li>\n
                                    2. Use the animation options within a paragraph.<\/li>\n<\/ol>\n
                                        \n
                                      • When you add an animation, the animation pane should appear on the upper right part of your PowerPoint window.<\/li>\n
                                      • Click on the little arrow beside animated box to get the drop-down menu shown at right.<\/li>\n
                                      • Choose \u201ceffect options<\/strong>\u201d from the drop-down menu (note that there are other options here as well)<\/li>\n<\/ul>\n

                                        That puts you into the \u201ceffect options\u201d window that corresponds to the type of entrance option you\u2019ve chosen (in this example, it is \u201cAppear\u201d.<\/p>\n

                                        If you click the tab for \u201ctext animation\u201d you can set it so that parts of the text box appear at different times.<\/p>\n

                                          \n
                                        • Set it as \u201cby 1st level paragraphs\u201d and play the show, and you\u2019ll see that each line comes in one at a time. Also note that each line on your powerpoint slide will now show a small number beside it, showing the order in which the sections will play.<\/li>\n<\/ul>\n

                                          Note: to play your show, click on the little \u201cplay show\u201d icon at the lower right, or click on the tab for \u201cSlide show\u201d.<\/strong><\/p>\n


                                          \n<\/strong><\/p>\n<\/div>\n

                                          B. PowerPoint Posters<\/h2>\n

                                          Construct your poster as if you are producing a single slide for a slide presentation, using the \u201cblank slide\u201d layout. You\u2019ll fill in the slide with your poster, and change the dimensions so it will print out in large format.<\/p>\n

                                            \n
                                          • Look for Page Setup <\/strong>on the Design <\/strong>Tab.<\/li>\n
                                          • Choose Custom <\/strong>from the size dropdown menu, than specify the height and width of your poster (note that this usually depends on the size of the printer you are using).<\/li>\n<\/ul>\n

                                            Text and images <\/strong>will be added as shown in the Oral presentation section.<\/p>\n

                                            The main thing to remember for posters is to set up your page size so that it will print to poster size, and not as a small slide.<\/p>\n

                                            Text Size to use: <\/strong>Use a minimum text size of 24 points for your text, with headings about 40 points or larger, and titles at least 70 points.<\/p>\n

                                              \n
                                            • Use the zoom at the lower right corner of the screen to zoom in and out of sections of your poster, and use the text boxes and insert images as needed.<\/li>\n
                                            • Avoid dark coloured backgrounds fro your poster, since lighter backgrounds are easier to read.<\/li>\n<\/ul>\n

                                               <\/p>\n

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